Chapter Notebook

The Chapter Notebook is Sun Region’s online resource for chapter officers.

Here chapter officers can access digital versions of all the documents in the Region Representative’s Notebook and download a current form whenever it’s needed. In addition, there are templates a chapter can use for business cards or posters and booklets that other EGA members have prepared to help chapters succeed.

NOTE: The complete Region Representative’s Notebook can be accessed HERE. A chapter’s Region Representative is expected to maintain a printed copy of this Notebook and to bring the Notebook to all meetings of the Sun Region Board of Directors.

GENERAL RESOURCES
Reach Out, Recruit, Retain
The “3R’s” for promoting, strengthening, and growing your chapter
Download PDF

EGA Wants You!
Graphic materials for bookmarks, business cards, postcards & posters
Download individual items here

FORMS A CHAPTER PRESIDENT NEEDS:
Annual Chapter Officers Listing (AKA Change of Chapter Officers)
This form is due in January and when completed, it’s sent to the Region Director and the Roster Coordinator.
It can also be found in Section IV(A) of the Region Representative’s Notebook
Download PDF or MSWord

Region Meeting Voting Proxy
This form is used when the Region Representative is unable to attend a Region meeting. It is filled out and given to the person substituting for the Region Representative. The substitute must deliver the proxy to the Region Secretary BEFORE the Region meeting is called to order. It can be emailed to the Sun Region Secretary.
It can also be found in Section IV(B) of the Region Representative’s Notebook
Download PDF or MSWord

FORMS A CHAPTER TREASURER NEEDS:
Sun Region Membership Dues Report
The chapter treasurer uses this form to report the annual dues for both renewing and new members to the Region Treasurer. This report is due on May 31st.. It can also be found in Section IV(E) of the Region Representative’s Notebook.
Download PDF or MSWord
Note: As of June 2015, Sun Region Dues are collected and submitted annually. However, national dues are collected and submitted quarterly. The forms for submitting dues to the national office can be found on the EGA National website

Request for Reimbursement
The Region Treasurer cannot reimburse any expenses without a completed copy of this form.
It can also be found in Section IV(G) of the Region Representative’s Notebook
Download PDF or MSWord
Note: A Chapter Treasurer may modify this form to document in-chapter reimbursements

Monies to Sun Region
This form documents money (other than the annual Sun Region Dues) that a chapter collects on behalf of the Sun Region.
It can also be found in Section IV(I) of the Region Representative’s Notebook
Download PDF or MSWord
Note: A Chapter Treasurer may modify this form to document money that a chapter collects for itself.

EGA Treasurer Payment Reporting Form (1099-MISC)
This form is used in the preparation of EGA’s federal tax return. It must be used to report all non-employee/contract labor payments.
It can also be found in Section IV(C) of the Region Representative’s Notebook
Download PDF or MSWord
Note: For chapters, “non-employee/contract labor payments” most often means the money paid to workshop teacher or lecturers.

FORMS A CHAPTER’S EDUCATION/PROGRAM CHAIRMAN NEEDS:
Policies and Procedures for the current year’s Education Grant
Download PDF
Note: Updated annually.