FYI & Forms

Title	Description	Intended User(s)	Formats	Additional Information
Membership Resource Guide	The 3R’s for promoting, strengthening, and growing your chapter	All chapter officers and members	PDF File	This is a living document. The most current version will always be available at this link. Read the Letter of Introduction first
EGA Wants You!	Graphic materials for bookmarks, business cards, postcards & posters	Everyone	Download the files from this page EGA Wants You!
Region Policies and Procedures	This document contains the Standard Rules for Sun Region	Any member of the Region Board.	This document is part of the Region Rep’s Notebook and is available on the Notebook page
Region Officer Job Descriptions	Who does what, why and how in the Sun Region	Everyone, especially members of the Region Board.	PDF files	Region Director Region Assistant Director Region Treasurer Region Secretary
Note: The Policies and Procedures at EGA’s National level are available in the "Members" sections of the EGA National website
Region Bylaws	This document contains the By-Laws for Sun Region	Everyone, especially members of the Region Board.	This document is part of the Region Rep’s Notebook and is available on the Notebook page
Note: The Bylaws of the national organization are available in the "Members" sections of the EGA National website
Region Meeting Voting Proxy	This form is used when the Region Representative is unable to attend a Region meeting. It is filled out and given to the person substituting for the Region Rep	Chapter President Region Representatvie	This document is part of the Region Rep’s Notebook and is available on the Notebook page	The substitute must deliver the proxy to the Region Secretary BEFORE the Region meeting is called to order. It can be emailed to the Sun Region Secretary
Change of Chapter Officers	This form is completed and sent to the Region Director with a copy to the Region’s “Keeper of the Roster” when there is a change in the officers of a chapter. It is important that this form be submitted in a timely manner to keep the chains of communication open between the chapters and the Sun Region Director	Chapter President	This document is part of the Region Rep’s Notebook and is available on the Notebook page This form needs to be completed annually and should be sent to: It can be emailed to the Sun Region Director and It can be emailed to the Sun Region Roster-List Maintenance	This form needs to be completed annually and should be sent to: It can be emailed to the Sun Region Director and It can be emailed to the Sun Region Roster-List Maintenance
Annual Chapter Survey	This form provides the Region Director with information needed for her annual reports to national and elsewhere	Chapter President	MS Word .doc (2007 and later) MS Word .doc (2003) PDF	The completed form should be sent to Sun Region Director no later than January 10 of the following year. Wondering how to complete a PDF form online? The Webgeek recommends https://www.fillanypdf.com, a free, web-based, forms-completion service. Just paste the URL http://sunregion/wp-content/uploads/s012/02_SR_Annual-Chapter-Survey.pdf into the Fill Any PDF site's window. Then start filling in the blanks.
Request for Reimbursement from the Sun Region treasury	No one will be reimbursed for Sun Region expenses without a completed copy of this form	Any Member	This document is part of the Region Rep’s Notebook and is available on the Notebook page	The completed form should be sent to the Sun Region Treasurer
Membership/ Region Dues Form	This form is required quarterly from all region chapters	Chapter Treasurer	This document is part of the Region Rep’s Notebook and is available on the Notebook page	The completed form should be sent to the Sun Region Treasurer
Monies to Region Treasurer	This form is used to send monies collected on Sun Region’s behalf to the Region Treasurer	Chapter Treasurer Any Member	This document is part of the Region Rep’s Notebook and is available on the Notebook page	The completed form should be sent to the Sun Region Treasurer
Web Release	This form gives permission to SR-EGA or the EGA_National website to use personal information as e-mail address or postal address as a means to contact you in reference to an article or photo that is being displayed on the website	Any member, officer, committee chair	Members area of the EGA National Website	When complete, a copy of this form should be sent to the WebGeek
Sun Region Member Profile for Service in the Region	This form is a resume to be used by the Nominating Committee members in populating the board offices for the Region. It is NOT passed on from one administration to the next due to frequent changes in our membership's qualifications and wishes.	All Sun Region members wishing to volunteer their service to the region	This document is part of the Region Rep’s Notebook and is available on the Notebook page	The completed form should be sent to the Sun Region Nominating Committee
Region Representative’s Notebook	Each Region Representative maintains a multi-section handbook detailing policies, procedures, and responsibilities	Region Representative	This handbook is revised frequently. The most current version is available on the Notebook page
EGA Treasurer’s Payment Reporting Form (1099 Misc)	This form must be used to report all non-employee / contract labor payments. (For EGA chapters, this most often means non-chapter teachers.)	Chapter Treasurer	This document is part of the Region Rep’s Notebook and is available on the Notebook page	Each time a qualified payment is made, the chapter treasurer should complete this form. Send the original to our national headquarters and keep one copy for the chapter’s files.
Outreach Project Sharing Form	This form enables chapters to share good ideas with other chapters, near and far	Outreach Chairman	This document is part of the Region Rep’s Notebook and is available on the Notebook page	This form should be sent to: Sun Region Outreach Chairman and National Outreach Chairman
Youth Reporting Form	This form enables chapter to share good ideas with other chapters near and far	Chapter President or Youth/Outreach Chairman	This document is part of the Region Rep’s Notebook and is available on the Notebook page	The completed form should be sent to Sun Region Director